Stage Management Positions

ORGANIZATION OVERVIEW
Woodstock Arts has a mission to engage the community with relevant art experiences every day.
JOB OVERVIEW

We are seeking Stage Managers for the following shows, pay rate for all shows is $500: 

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Teen Spotlight Twelfth Night – 
Jan. 17th – 26th

Auditions – September 29th & 30th
Callbacks – October 2nd
Rehearsal Start – October 19th
Saturday 9 to 5 – January 4th
Q2Q – January 7th (Act 1), January 9th (Act 2)
Tech – January 13th, 14th, 16th

Design Meeting Schedule – August 21st, September 4th, September 18th, October 9th, October 16th

Production Meeting Schedule – November 6th, December 11th

Post – Production Meeting – February 5th

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Once On This Island – 
May 2nd – May 18th

Auditions – January 26th & 27th
Callbacks – January 29th
Rehearsal Start – February 18th
Saturday 9 to 5 – April 19th
Q2Q – April 22nd (Act 1), April 24th (Act 2)

Design Meeting Schedule – December 4th, December 18th, January 8th, January 22nd, February 12th

Production Meeting Schedule – March 5th, March 26th

Post – Production Meeting – May 28th

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How I Became A Pirate –
June 4th – 18th

Auditions – March 9th & 10th
Callbacks – March 12th
Rehearsals Start – April 1st 
Saturday 9 to 5 – May 24th
Q2Q – May 29th (Act 1), May 31st (Act 2) 9 a.m – 5 p.m Rehearsal.
Tech – June 1st, 2nd, 3rd

Design Meeting Schedule – January 22nd, February 5th, February 19th, February 26th, March 19th

Production Meeting Schedule – April 23rd, May 7th

Post – Production Meeting – July 2nd

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Rock of Ages – July 5th – 27th

First Rehearsal – April 22nd

Q2Q – June 28th

Tech – June 30th – July 4th

Design Meeting Schedule – February 5th, February 19th, March 5th, March 19th, April 9th

Production Meeting Schedule – May 14th, June 7th

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Digging Up Dessa –
July 9th, 12th, 13th, 16th, 19th, 20th, 23rd

Auditions – March 9th & 10th
Callbacks – March 13th
Rehearsal Start – May 6th
Sunday 1 to 9 – June 29th 
Q2Q – July 5th
Tech – July 6th, 7th, 8th

Design Meeting Schedule – February 26th, March 12th, March 26th, April 9th, April 23rd

Production Meeting Schedule – May 21st, June 11th

Post – Production Meeting – August, 2025

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The Stage Manager (SM) is key to creating an efficient and positive production. Your ability to successfully lead and work with the company, although at times possibly stressful, will be of utmost importance. Your overall purpose is to work directly with the director, cast,  production team, and production manager to move a show from inception to closing. Aside from the technical aspects of the positions, in many cases, you will be involved in human relations skills and diplomacy.

Provide practical and organizational support to the director, actors, designers, stage crew, and technicians throughout the production process. Be the director’s representative during performances, making sure that the production runs smoothly.

The stage manager will record the director’s decisions about blocking and notes for the actors, keeping track of logistical and scheduling details, and communicating what goes on in rehearsals to the rest of the team. In conjunction with the director, the stage manager determines the scheduling of all rehearsals and makes sure everyone involved is notified of rehearsal times, meetings, costume/wig fittings, and any extra sessions or changes to the schedule.

RESPONSIBILITIES

Get to know the building and maintain the safety of the cast, the crew, and the audience.

Attend all production meetings and help support your technical staff to solve any problems they may have. 

Read the script several times and become familiar with the production needs. 

Arrive at least fifteen minutes before call time. The SM is always first to arrive for each rehearsal and last to leave.

Arrange set furniture for the scene.

 arrange props on and off stage.

Record all blocking in pencil

File rehearsal reports, Time each rehearsal. Leave notes for crew heads of changes or that may have taken place when they haven’t been at rehearsal. (costume, props, set. etc)

Close down theatre after rehearsals.

Make sure fire exits are clear.

Make sure all cues are numbered and recorded. 

Make sure that the backstage area is tidy. The stage must be swept and damp-mopped every night by the SM team.

Post the sign-in sheet.

During a performance run, You are the one responsible for everything and everyone to be ready and to maintain the director’s intentions.

Check that lights and sound crew has done their sound and lighting checks, and they are ready to go to the first cue before the house opens.

Working alongside the Production Manager, organize strike (dismantling of the set and return of reusable items as appropriate).

WORK SCHEDULE
Typically, Monday, Tuesday, Thursday evenings for the Rehearsal run.  8 hour rehearsals on a designer and Q2Q days. Friday and Saturday evenings, Saturday and Sunday afternoons for a performance run. Rehearsal times are subject to change based on the project.

QUALIFICATIONS

Someone who is organized.

Someone who knows how to solve problems.

Someone who has a basic understanding of all the technical demands of a production: lights, sound, props, set changes, make-up changes, and special effects.

Someone with a firm, kind, polite, respectful, and calm manner who can encourage and lead a large number of people to achieve a high standard of backstage discipline.

Someone with stamina and a sense of humor.

EDUCATION & EXPERIENCE
High School Diploma required
technical theatrical preferred, leadership experience preferred

SKILLS & ABILITIES
Excellent communication skills with the ability to manage and motivate a team.
Hands-on experience with Lighting and sound equipment
Good writing skills
A positive attitude is a must regardless of the situation.
Ability to manage multiple projects simultaneously and work under deadlines.
Familiarity with Mac IOS and Qlab is a plus.

PHYSICAL DEMANDS/WORK ENVIRONMENT
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Standing, walking, bending, some climbing, frequent use of hands, stooping, and lifting are needed. 
The noise level in the work environment is usually moderate.

Depending on the production, there will be two to four full run-throughs  Two include fine-tuning with make-up and hair and costumes; at least one with lights, sound, and special effects, and full crew for Q2Q with the SM in the booth.

Establish which nights to have an early call for a costume parade with the director, the actors, and the Costume Designer. 

depending on the complexity of the production, facilitate a few Rehearsals for your crew to practice, making sure things run smoothly for the performances.

Woodstock Arts is an equal opportunity employer and are deeply committed to building an inviting and inclusive arts community that celebrates individuality, diversity, and treats everyone with fairness and respect. We invite people of all races, ages, sexual orientations, family, or parental statuses and gender expressions as well as those with disabilities to apply. We want to represent diverse communities in our organization and welcome your interest.

Please submit your resume and cover letter to zach@woodstockarts.org