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Production Manager – Theatre

Job Type: Full-Time Salaried

APPLICATION

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ABOUT

Job Description:

Reports to:
Artistic Director

Job Description:

Create and organize remarkable theatrical productions through engaging and empowering the community.  

Range:

$30,000.00 – $35,000.00 annually

Plus QSEHRA after 90 days of employment.

ORGANIZATION OVERVIEW 

Woodstock Arts has a mission is to engage community with relevant art experiences every day.  

JOB OVERVIEW

The Production Manager (PM) leads all aspects of maintaining quality production programming at Woodstock Arts. The PM reports to the Artistic Director, collaborates with various departments and works actively with members of the volunteer (Visionary) Teams at Woodstock Arts (particularly those involved with production). Managing artistic endeavors, this job demands collaborative skills and flexibility to work with those sacrificing their time and efforts to grow the organization. As the PM will be constantly working with professionals and volunteers, it is required to always maintain a positive attitude in representing Woodstock Arts. 

RESPONSIBILITIES

The following are current programs and projects the PM will supervise and oversee: 

Production Operations (45%)

  • Develop (with Artistic Director), supervise, and track all production budgets (including some facilities and artistic)
  • Process, track, and reconcile all production accounts payable and overhire/seasonal payroll
  • As necessary, support productions with hands-on projects including, but not limited to special effects, video and projections, assisting with stage work, purchasing, sourcing/researching materials and techniques. 
  • Work with team leads to oversee inventory and maintenance of all shop, lighting, costume and sound equipment. 
  • Have knowledge on (or be willing to learn with training) the sound, lighting, and scenic areas of the organization. Work to help train volunteers on technical equipment and the maintenance of all equipment. 
  • As necessary, work with volunteers and staff to make sure all technical needs for productions are met. This includes, but is not limited to, electrical work, sound engineering, and comfortability with power tools. 

Production Personnel (30%)

  • Hire, contract, train, and supervise (in consultation with theatre staff) all production teams and contractors including, but not limited to: staff, volunteers, designers, full time technical staff, lighting team, sound team, costume team, prop team, scenic team, paint team, running crew, board ops, Stage Management, artistic consultants and any additional personnel required for specific production needs. 
  • HR documentation, including but not limited to: preparing contracts, collecting tax forms, processing and signing timesheets.
  • Facilitate clear communications throughout the production process, acting as a liaison between directors, designers, stage managers, production, and administrative staff/volunteers. 
  • Regularly recruit and train volunteers.
  • Guide all director/design teams through the design process to guarantee the timely completion of all designs. Collaborate to analyze all designs submitted to determine feasibility of execution within the allotted time, money, and personnel available. 
  • Lead all production meetings and, along with Artistic Director schedule all meetings to create a streamlined and intentional process. 

Theatre Programming(15%)

  • In collaboration with staff, develop season schedule for all theatre programming
  • Develop and administer production calendars and design deadlines for each production
  • Determine load-in and tech schedules for the stage
  • Schedule all design and production meetings

Facilities (10%)

  • Manage general upkeep of the facility. Work alongside office manager to make sure the landlord is up to date on any issues with the facility. 
  • Oversee all routine facility supply stock as well as general facility hardware (such as lamps/bulbs) and stage supplies (such as tape). 
  • Manage resource calendars for all shared facility spaces.
  • Maintain a safe work environment at all times. Address safety hazards with appropriate personnel promptly, such as coordinating routine inspections of fire extinguishers and keeping first aid kits stocked. 
  • Administer security system: Serve as point of contact for security company and law enforcement, issue/track all facility keys and employee codes, and train employees on security protocol. 

Other Duties as Assigned

WORK SCHEDULE 

Various work hours will be scheduled on an ongoing basis. Weekends and  evenings will be required for this job. 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

EDUCATION & EXPERIENCE

  • Bachelor’s Degree, preferably related to theatre and/or management
  • Familiarity with Microsoft Office software, social media applications, and emerging media.
  • Knowledge in Salesforce, Square, WordPress (preferred, but not required). 

SKILLS & ABILITIES

  • Excellent written and oral communication skills.
  • Ability to think strategically and translate business objectives into recruitment strategies and tactics that will drive performance.
  • Positive attitude regardless of situation.
  • Ability to manage multiple projects simultaneously and work under deadlines.

 

PHYSICAL DEMANDS/WORK ENVIRONMENT

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Standing, walking, bending, some climbing, frequent use of hands, stooping and lifting up to 30 lbs is needed, sometimes team lifting heavy objects. 
  • Must be able to climb ladders and/or scaffolding.
  • The noise level in the work environment is usually moderate.

The PM will also participate in events that further the organization as a whole, particularly surrounding marketing, fundraising, and critical events. The PM will also be utilized to disperse pressure amongst staff, an example being serving as “Staff on Duty” for events. 

Woodstock Arts  is an equal opportunity employer and is deeply committed to building an inviting and inclusive arts community that celebrates individuality, diversity, and treats everyone with fairness and respect. We invite people of all races, ages, sexual orientations, family, or parental statuses and gender expressions as well as those with disabilities to apply. We want to represent diverse communities in our organization and welcome your interest.

Please submit resume, cover letter, and salary requirements to info@woodstockarts.org. Applications will be accepted on a rolling process. All are encouraged to apply early. 

CONTACT US

If you have any questions, please let us know.

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