Production Manager

FULL TIME | SALARY | QSEHRA HEALTH PACKAGE

Department: Theatre

Anticipated Salary: ~$38,500

You will lead, shape, and elevate the production backbone of Woodstock Arts – bringing bold theatrical visions to life through strong systems, collaborative teams, and a culture of excellence, care, and creativity.

WHAT YOU WILL GET TO DO HERE:
As Production Manager, you will be the connective force behind every theatrical production at Woodstock Arts. You will guide productions from concept to curtain call – supporting artists, empowering volunteers, and ensuring that each show reflects both artistic ambition and operational integrity. You will steward production budgets, calendars, and resources with confidence, while also rolling up your sleeves alongside designers, technicians, and volunteers when hands-on leadership is needed.

This role places you at the heart of our theatre-making process. You will build and mentor production teams, shape safe and welcoming rehearsal and performance environments, and help cultivate a production culture rooted in trust, clarity, and shared purpose. Through your leadership, you will help Woodstock Arts deliver meaningful, high-quality theatrical experiences that engage our community and strengthen our organization for the future.

YOU WILL BE A GREAT FIT IF YOU:

• You thrive in fast-paced, collaborative environments and enjoy balancing big-picture planning with hands-on problem solving.
• You lead with clarity, kindness, and confidence – especially when working with a mix of professional artists and passionate volunteers.
• You are energized by the complexity of theatre production and excited by the challenge of making ambitious work within real-world constraints.
• You enjoy teaching and training, especially volunteers, in making a remarkable experience for all involved.
• You value strong systems, clear communication, and thoughtful preparation as tools for artistic freedom.
• You bring a steady, positive presence to your work and model professionalism in all situations.
• You care deeply about building safe, inclusive, and respectful spaces where artists and teams can do their best work.
• You are flexible, adaptable, and comfortable working evenings and weekends as productions require.

WHO WE ARE:

Woodstock Arts is one of the few multidisciplinary arts organizations that exist in a small community. We are a cultural hub in the heart of Downtown Woodstock, GA. Through theatre, concerts, visual arts, festivals, classes, camps, and a vibrant campus, we create opportunities for people of all ages to gather, connect, grow, and engage with their community. 

As a cornerstone for creativity in our small but rapidly growing community, we strive to make the arts feel welcoming, alive, and accessible in everyday life.

MISSION: Engage Community with Relevant Art Experiences Every Day
VISION: To Lead the Nation in how arts exist in small communities.

OUR RESPONSIBILITY: To encourage a bold and adventurous Woodstock by championing and investing in creativity—supporting artists, inspiring audiences, and cultivating a place where imagination, curiosity, and community spirit can flourish.

STAFF VALUES: Make it Better, Find Humanity, Focus on the On-Ramps, Meaningful Work/Meaningful Impact, Mind your Mindset, Choose Trust First

WHAT YOU WILL BE RESPONSIBLE FOR:

Production Personnel & Team Leadership [30%]

• Hire, contract, train, and supervise all production personnel in consultation with staff, including designers, technicians, stage managers, production assistants, running crew, and consultants.
• Recruit and build strong volunteer production teams in collaboration with the Artistic Director, particularly across Sound, Lights, Paint, Scenic, Costumes, and Props.
• Manage HR-related documentation for production staff, including contracts, tax forms, timesheets, and Workers’ Compensation paperwork.
• Serve as a primary liaison between directors, designers, stage managers, production teams, and administrative staff.
• Guide director and design teams through the full design process, ensuring timelines, budgets, and resources are aligned.
• Evaluate designs for feasibility and collaborate on adjustments when needed.

Theatre Programming & Production Execution [40%]

• Collaborate with staff to develop and implement the seasonal theatre programming schedule.
• Create and manage production calendars, design deadlines, and meeting schedules.
• Determine load-in, tech, and rehearsal schedules and oversee tech weeks and dress rehearsals.
• Establish and uphold best practices for production departments, supporting both artistic outcomes and healthy team culture.
• Ensure policies and practices promote safety, care, and strong collaboration across all production environments.

Production Operations [15%]

• Develop, manage, and oversee all production-related budgets, including select facilities and artistic expenses.
• Process, track, and reconcile production accounts payable and overhire/seasonal payroll.\
• Support productions with hands-on work as needed, including special effects, projections, stage support, purchasing, and material research.
• Oversee inventory, maintenance, and organization of all shop, lighting, costume, and sound equipment in collaboration with team leads.

Facilities & Resources [10%]

• Oversee general upkeep of theatre facilities and production-related equipment.
• Manage routine supply inventory for facilities and stage operations.
• Coordinate resource calendars for theatre spaces and support rentals as needed.
• Maintain a safe working environment and address safety concerns promptly through inspections and coordination with appropriate personnel.

Other Duties as Assigned [5%]

• Support organization-wide initiatives, events, marketing efforts, fundraising activities, and serve as “Staff on Duty” when needed.

YOU WILL LIKELY BE:

You likely bring a bachelor’s degree in theatre, production, arts management, or a related field, or equivalent professional experience in theatrical production or nonprofit arts environments. You are comfortable using everyday digital tools such as Microsoft Office and social media platforms, and you are open to learning new systems as needed. Experience with Salesforce, Square, or WordPress is helpful but not required.

You bring excellent written and verbal communication skills, strong organizational instincts, and the ability to manage multiple projects simultaneously while meeting deadlines. You approach your work with professionalism, adaptability, and a consistently positive mindset.

WHAT YOU SHOULD KNOW:

This role requires a flexible schedule, including evenings and weekends, aligned with rehearsal, performance, and event needs. The position involves standing, walking, bending, climbing, and lifting—including the ability to climb ladders or scaffolding and move heavy objects. The noise level is typically moderate, with periods of increased activity during production weeks.

Woodstock Arts is an equal opportunity employer and is deeply committed to building an inviting and inclusive arts community that celebrates individuality, diversity, and fairness. We welcome applicants of all races, ages, abilities, sexual orientations, gender identities, and family structures. Reasonable accommodations will be made to enable individuals with disabilities to perform essential job functions.


Please submit resume and cover letter online at www.woodstockarts.org/careers. Applications will be accepted no later than Feb 13th, but we will begin interviews if qualified candidates are present and may stop interviews early.  All are encouraged to apply early.